City Council 05-Jan-2016: 11800 N Intersection Study, Utility Rate Study

Brian Braithwaite	Tim Irwin	Ed Dennis

Brian Braithwaite, Tim Irwin and Ed Dennnis were sworn in for their third, second and first terms respectively prior to the start of the council meeting. Please note, I lost my notes from the meeting and so won’t have as much detailed information as usual.

Council Meeting AGENDA / MINUTES

Public Comment

• None

PresentationS

1. Council Thank You
   I don’t remember what this was for.

2. 2014 - 2015 Audit Report – Keddington & Christensen Auditors
   Our auditor reviewed his report with us. In summary we passed the audit with one notation which was corrected last year.

3. 3rd Party Insurance Information – Tim Merrill, City Attorney
   The city gets asked from time to time if we can be a sponsor of an event in so that a group or individual does not have to pay for insurance when using school buildings. Our coverage was reviewed and only city employees, council members, or committee members are covered by liability ensurance at events (and only when these individuals are functioning as city representatives). Timpanogos Symphony Orchestra was specificially denied official city organization volunteer status.

CONSENT ITEMS

4. MOTION: Approval of Meeting Minutes for the City Council Regular Session – November 17, 2015  Unanimously approved

5. MOTION: Approval of Meeting Minutes for the City Council Work Session – December 1, 2015  Unanimously approved

6. .MOTION: Approval of Meeting Minutes for the City Council Regular Session – December 1, 2015  Unanimously approved

7. MOTION: Ratifying the Mayors Appointment to the Planning Commission – Kurt Ostler Unanimously approved

8. MOTION: Ratifying the Mayors Appointment to the Water Advisory Board – Jim Horrocks and Drew Sparks  Unanimously approved

9. RESOLUTION: Appointment of the City Treasurer and Re-Appointment of the City Recorder – Stephannie Cottle, City Treasurer and JoD’Ann Bates, City Recorder    Unanimously approved

10. MOTION: Approval of Reimbursement and Authorizing the Mayor to sign an Agreement with Millhaven Homes for Installation of Curb, Gutter, Replacement and Relocation of a Culinary Water Line – 9600 North, Flats at Fox Hollow Subdivision    Unanimously approved

11. RESOLUTION: Adjusting City Fee Schedule – City Facility Rentals    Unanimously approved. Here is the new fee schedule
    •   Resident hourly rate - $15
    •   Non-resident hourly rate - $30
    •   Non-refundable food fee - $50
    •   Community Center piano fee - $10
    •   Council Chambers & Multi-Purpose Room AVl projector fee - $10
    •   Refundable deposit - $150

ACTION ITEMS

12. MOTION: Speed and Warrant Study - Highland Blvd. and 11800 North.
    Refer to agenda page 36.The study indicated that the intersection need not meet the requirement thresholds to warrant a traffic light. There was a lot of discussion between the council and several attending residents. The residents are very concerned about the intersection and want something done in addition to what has already been done (see item 10 on my notes from the Sept 18th Council Meeting). One of the council members pointed out that we can’t determine how many accidents have been prevented by what has already been done. Additionally, regardless of what we do another accident will occur at the intersection and it will be difficult to know if it would have been prevented by a measure we did not take.
    
    The discussion concluded with a decision to reduce the speed to 35 MPH between SR92 and 11800 N, a request for staff to continue to look at other options, including talking with the school district,  and a request that by March staff identify how the data collected from the radar activated speed signs will be used and shared with the public.

13. MOTION: Authorization to Select Zions Bank Public Finance Group - Utility Rate Study. Refer to agenda page 110

14. NOMINATION / VOTE: Mayor Pro-Tempore - City Council. Tim Irwin nominated me and Brian Braithwaite seconded the motion to serve as Mayor Pro-Tempore during calendar year 2016. The mayor pro-tempore conducts council meetings with the mayor is absent.

MAYOR, CITY COUNCIL & STAFF COMMUNICATION ITEMS

• Parks Storage Building Update – Justin Parduhn, Public Works O & M Director. We will need a new storage facility for next year. All equipment has been removed from the old one (between Meiers and the power station on SR 92). 
• Highland City Website Update – Erin Wells, Assistant to the City Administrator. With the new logo in place we can work on finishing the new website. We anticipate this will be done by the end of March.
  

STAFF AND COUNCIL ACTION ITEM LIST

Description	Requested by / Owner	Due Date	Status
Road Capital Improvement Plan for FY 15-16. Prioritize and Communicate to Residents	City Council		Continued discussion
Determine Park Use for Recreation	City Council Parks Staff	2016	Staff to make recommendations
Building Use Policy - Fees	Devirl Barfuss	Dec 1 2015	Staff gathering information
HW Bldg. – PW Storage Status	City Council Mayor/PW	End of 2015	In progress
Moratorium for the Town Center Overlay	City Council	Jan 2016	Will vote on change in Feb
Urban Deer Control Plan Report	Council City Recorder	Jan 2016	Scheduled for Jan 19th

LINKS:

• Council agenda with my notes. If you click on the comment button on the top right of the Adobe Reader application or in the Tools Menu, depending on the version of Adobe Reader you are using, you will see a list of all comments in a panel on the right side of your screen. Note, this is a large file and may take a minute to download.