Highland City Council Agenda Preview for Oct 6, 2020

The most interesting items on the agenda are:

• The annual city library report.
• Approval of funds for a front counter remodel using CARES act monies.
• Approval of 2% potential merit increases for employees in the 2020-21 budget year.
• Allocation of remaining CARES act funds.

This meeting will be held at city hall but there will be limited space because of distancing requirements. We will also stream it on our YouTube channel (click here to watch).  Note, individuals, especially those in a high-risk category, are strongly encouraged to participate in the meeting virtually!

You can find an abbreviated meeting agenda together with my thoughts below. The complete agenda (148 pages) which includes the staff reports associated with each item can be accessed by clicking here.

Highland City Council Agenda
Tuesday, October 6, 2020 at 7:00 PM

If individuals participating electronically would like to make a comment during the Unscheduled Public Appearances section of the agenda or during one of the Public Hearings, they may call 1-346-248-7799 and use the Meeting ID: 857 7410 7218. Comments may also be emailed to council@highlandcity.org prior to the meeting.

1. UNSCHEDULED PUBLIC APPEARANCES
   Time has been set aside for the public to express their ideas, concerns, and comments.

2. PRESENTATIONS
1. Annual Library Presentation – Library Director Donna Cardon
2. Waste Management Presentation – Blake Leonelli
3. Highland City Youth Council Presentation – Youth Council Representative

3. CONSENT ITEMS
   Items on the consent agenda are of a routine nature or have been previously studied by the City Council. They are intended to be acted upon in one motion. Council members may pull items from consent if they would like them considered separately.

1. ACTION: Approval of Meeting Minutes for City Council Work Session – September 8, 2020 and Regular City Council Meeting – September 15, 2020. Administrative
2. ACTION: Millhaven Development is requesting Final Plat Approval for a 10-lot subdivision to be known as Evergreen Farms Subdivision. The property is approximately 10.21 acres and is located at 6000 W Evergreen Way. Administrative
   
   
4. RESOLUTION: Approval to award a contract with Rod Lewis Construction for $46,376 for the city hall front counter and court clerk remodel. Administrative.
   Funds for the remodel will come from the CARES act. At the previous council meeting this item was continued after a long discussion. Below are pictures the represent the two options under evaluation:
   Option 1 would have full size doors and glass barriers
   
   Option 2 would have counter doors (instead of standard doors) and suspended glass barriers.
   
   

5. ACTION: Approval of the county-wide officer involved critical incident protocol. Administrative. The changes include the following

1. Gathering and Storage of evidence has been standardized. One unit and one storage facility will be used as opposed to the venue agency where the incident occurred
2. GRAMA Requests shall be the responsibility of the venue agency and the Utah County Attorney’s Office. (This is a new addition to the document)
3. A small fee of $20 annually will be collected from participating agencies to be used for training purposes.
4. Minor modifications that do not change the intent of the agreement (such as those listed above) can be handled by a majority vote as opposed to gathering signatures from each participating entity.
   

6. ACTION: Approving the implementation of the fiscal year 2021 budgeted merit increases. Administrative.
   When the council passed the budget for this year the included an up to 2% merit increase for employees. However, at the time the impact of COVID on sales tax revenue for the city was unknown the council elected to wait to authorize the implementation of the merit increases until October when the impacts were better understood. We now know that from March to July of this year the city has received more sales revenue each month than the corresponding month last year. In fact we have averaged a 13% sales tax increase.

7. DISCUSSION: Allocation of remaining cares act funding. Administrative
   To date the city has spent $884,008. of the $1,367,336 CARES act funding it received through the county. Here are the details.

   Incurred Expenses	Amount
   PPE and misc. supplies for the city	$27,670
   Lone Peak Public Safety District	$50,000
   HVAC Justice and City Hall	$13,685
   Restroom upgrades for parks	$589,901
   Trucks	$115,349
   HVAC Motors Justice and City Hall	$7,900
   Building Disinfection System	$22,000
   Windows	$21,131
   Library Shelves	$3,480
   Court Clerk	$18,674
   Total Spent To Date	$884,008
   Planned Expenses	Amount
   Front Counter/Court Clerk	$27,702
   PPE	$10,000
   Restroom Site Prep	$75,000
   Library Books + Shelves	$5,000
   Library Sliding Door	$15,000
   Furniture	$20,000
   PW Shower/Laundry	$15,000
   Furniture	$200,000
   IT Upgrades (remote working, virtual collaboration)	$50,000
   Total Planned Expenses	$402,702
   Cares Fund Balance	$80,546

8. MAYOR/COUNCIL AND STAFF COMMUNICATION ITEMS

1. Cemetery Contract Error Issue – Erin Wells, Assistant City Administrator
2. Future Meetings
• October 13, City Council Work Session, 7:00 pm, City Hall
• October 20, City Council Meeting, 7:00 pm, City Hall
• October 27, Planning Commission Meeting, 7:00 pm, City Hall
• November 10, City Council Meeting, 7:00 pm, City Hal
• November 17, Planning Commission Meeting, 7:00 pm, City Hall
• December 1, City Council Meeting 7:00 pm, City Hall
• December 8, Planning Commission Meeting, 7:00 pm City Hall
9. CLOSED SESSION
   The Highland City Council may temporarily recess the City Council meeting to convene in a closed session to discuss the character, professional competence, or physical or mental health of an individual, as provided by Utah Code Annotated §52-4-205.

ADJOURNMENT